Admission Management

The modules is manages the registration and admission process of both new and old students. Fully integrated with the fee module and account section, this module allows admission and registration manageable and remove complications arising from human errors. Old and new studentsare automatically treated diiferently based on pre provided information. Admin can manage selection or rejection process after the admission form submission, if student is not eligible according to school criteria.

In this module we can view assorted options for the various procedures concerned with the admission process such as:

• Computerized Application Form
• Tracking Registration Process
• Analyzing Entrance Marks and Automatic selection based on Entrance Mark
• Automatic allocation of section, group and language

Student Management

Student Management System (SMS) streamlines data collection, storage & retrieval and the management of records to improve both operational and management tasks.

This module starts functioning once a candidate is taken admission into the school. It generates new admission lists, strength report, student detail, income reports, religion wise/caste wise detail and many more reports.

Student Admission and Enrollment system supports the student admission & registration process, the maintenance of current student personal and historical data. The database maintained by this system usually contains personal student information. Student Module provides a simplified application process by reducing effort and duplication. It uses a single window entry system for selection process.

Library Management

Student Management System (SMS) streamlines data collection, storage & retrieval and the management of records to improve both operational and management tasks.

This module starts functioning once a candidate is taken admission into the school. It generates new admission lists, strength report, student detail, income reports, religion wise/caste wise detail and many more reports.

Student Admission and Enrollment system supports the student admission & registration process, the maintenance of current student personal and historical data. The database maintained by this system usually contains personal student information. Student Module provides a simplified application process by reducing effort and duplication. It uses a single window entry system for selection process.

Fee Management

The fee modules of Educmart is one of the most automated fee calculation module available in market.

This module is one of the most critical processes involved in running a school. Our Fee management Module provides its users with complete solution to handle fee-related information along with the frequency at which it is collected. Staff involved in fee collection will have restricted access to this module. Only the administrator will have the complete control over the fee structuring and other related activities.

The Fee module enables you to maintain registers of fee receipts and outstanding amounts on a student/class basis. The fee module has a configurable structure for concession and penalty and its calculations thereof.

This school fee management tool also generates a complete summary of payable fees (Current outstanding payment) and collected amount. In addition, with this school fee management software daily fee collection reports can be made available to the concerned staff.

Fee Management Module automatically calculates the pending fees, deductions and concessions if any applicable to the selected student. In addition to the above, the user is also provided the option to allow payment of more than one month/fee-cycle fee.

This module is classified into

• Master
• Fee Structure
• Fee Collection
• Reports

Transport Management

The Transport Management module enables effective management of school transport.It allows to put information.

Transport management module will make the process of assigning student & maintaining the trip details of the student and vehicles easier. This module will keep the records of transferring or interchanging of bus routes, list of students using conveyance, list of students of a specific route, name wise and class wise.

Features

• Configure Route & Boarding Points.
• Assign Month Wise & Place wise fee structure.
• Bus facility can be provided at the starting of the session or in between.

Transport module is also integrated in to the fee management module and accounts so that the transport charges are automatically charged from the students. To the management, the system provides vital information regarding the expiration of Insurance, renewal of Permits, Details of fuel consumption and fuel economy of the vehicle etc.

Inventory & Asset Management

All the schools consumables as well as durables can be managed throughthis module and the same can easilybe sorted. Appropriate reports regarding the issue of the stock items to the employees available. Over time, we can have annual reports on the consumption and cost factors of the items in inventory.

All the schools consumables, durable and other items issued to staff and students can be managed through this module. There are 3 types of issue used in this module and they are :

• Free Issue
• Cash Issue
• Credit Issue

The inventory module deals with all sundry purchases, issuance of items and maintenance of stock availability. This module is packed with a number of features like generation of requisitions, covering main store and sub-stores, generation of purchase orders, delivery memo, purchase bill, purchase return, employee issue and return, main store issue and return, stock ledger, stock statements and fast/slow moving items. The inventory module also facilitates a number of analytical reports useful for Inventory Control. ‘Product Pack’ can be created in this module for easy issuance of set or group of items in single bill. In short Inventory management provides the complete status of items received, consumed and in stock items.

Staff Management& Payroll

A fully functional payrollmanagement system is integrated into the software ease the burden of HR department. The payroll management is fully complaint with the rules as laid down by law.Various calculation parameteres and the allowances are also configurable as per the user requirment.

The Staff Management module contains the complete history of staff from recruitment including staff profile, staff’s leave register, leave policies and staff attendance and termination.

Some of the key features Payroll Module are:

• Free Issue
• Flexible Earning & Deduction Structure.
• Calculate Basic Pay based on Attendance.
• Define your own leave rules.
• Automate Loans Re-Payment by creating schedules.
• Carry all PF & Salary, automatically to accounts.
• Bank transfer statement facility is available.
• Generate Pay slip and reports in single click.

The payroll module is capable of calculation the woeking days, payable amount, deduction, etc.Various reports are also available to assist the management in calculating the expances on salary as well as reports needed for dep[artmental processes.

Hostel Management

Hostel Management manages all the information related to the Hostel and other boarding arrangements for students and staff. Hostel Management system caters to the information requirements for the following areas:

• Hostel Buildings and Room creation.
• Hostel Fee Structure creation.
• Room allotment to the student.
• Transfer of rooms.
• Reports in regard to the Room Availability, Room Allocation, and Student Transfer are provided too.

Hostel management module reduces paper works. This module will keep the updated records of students, lodging, room transfer and other facilities. Deposit and refund of security amount can be managed effectively. Hostel Management System is useful to perform the complete Hostel Management functionalities and generates Hostel wise student list, room wise student list, and other functional reports at ease.

Student Attendance Syetem

Educmart will provide a Complete Attendance System. You can register the attendance of the student in two ways. One,as he enters the campus and second in each lecture he attends. Both system can be integrated to the RFID and Bio-Metrics devices. This module provides automated timekeeping and attendance tracking. Attendance records can be maintained through RFID or Bar-code.

The Educmart will generate different attendance reports:

• Student wise summary of attendance.
• Last attendance taken.
• Date and lecture wise complete report.
• Monthly report.
• Subject topic wise reports.
• Complete academic attendance
• Top Regular and Top Irregular students

Employee Attendance System

Educmart provides a powerful solution to maintain the attendance of the employee of the organization including Academic Staff, Administrative Staff and Other Staff. The Attendance Module will provide you a systematic way of management for the attendance of your employees. For academic staff (Faculties) Educmart will automatically calculate the work-load and for the rest of the staff members eMLi will calculate the working-hours. Some of Sunfglower's employee attendance reports are as follows.

• Workload report for lecturer.
• Subject topic teaching report for lecturer.
• Working hour report.
• Monthly report.
• Subject wise reports.
• Complete academic attendance

ID-Card Management

Student ID Card is the key identification an institute can provide to their student. It's an official document which can be used in any emergency. Hence, keeping a track of ID Card records (Issued and Expired) is equally important as keeping track of financial records. Some institutes asks to submit an affidavit by the student in the case of lost/misplaced ID Cards. Because misuse of Lost ID Card can lead to legal complication for the institution. To prevent the misuse of such ID Cards Educmart will provide you a built-in feature to Design, Generate and Issue the ID Card from the system itself.

• Workload report for lecturer.
• Using Educmart , ID-card can easily be generated as per user thoughts with just drag and drop facility.
• Once the ID-card format is prepared by the user, it can be printed..
• ID-Card can be integrated with Attendance module for RFID and Bar-code and Bio-metrics system.
• Smooth and real-time attendance taking.

Time-Table Management

Time-Table Generation is the major headache of any institution. With Educmart you can easily prepare your time-table for different class and divisions. The students can also be divided in Batch / Division in academic management. Hence, Time-Table Management Module will enable you to create time-table for each division or batch.Time-table can be prepared in two ways:

Hourly System (Lecture-Wise Time Table) This option is for institutions looking to maintain hour-wise (lecture-wise) attendance. This option will enable administrator to make the time table from available staff and subjects. Everything, teachers/professors name and subject list will be available in a drop-down list to select while preparing a time-table. So just few clicks and time table is ready.

Daily System (Day-Wise Time Table): Generally this system is adopted at school level where once the student enters he is not allowed to leave the school in between the school time. A student is not allowed to select the lecture he want to attend. All the subjects taught in the class room is compulsory for him. Unlike college, a student has to stay in the same class room for entire school time and teacher changes according to the subject. In this scenario, management can assume that once a student entered into the campus he is present in all lecture and activities of the class-room. So the attendance can be taken at entry point of the campus.

With Educmart 's Time-Table Module you can easily set particular lecture for a particular day. Since time-table is completely integrated with attendance system, you need not to separately maintain a time-table for your attendance system.

Account Management

The Educmart can easily be integrated with your bank's Payment Gateway. In this way, you can get the fees collected over the internet via Net Banking, Credit Card, Debit Card or Fund Transfer.

Fees Management is a very tedious job since need to take a lot of care while taking fees, as maintaining financial records is very important task in any institute. A proper accounting is also needed at the end of every financial year.

Educmart helps you out a lot in this factor with ease of work. An institute takes different types of fees (Fee Heads) e.g. Tuition Fees, Campus Development Fees, Activity Fees etc... Along with the fees, institute takes some sort of Deposit Amount from the student as a security deposit which in the end of the study refunded. In the county like India, there are certain criteria and fee structure for Specific Students e.g. Tuition Fees are Zero (0) for female. To manage this scenario institute need well structured fees management.
Fees Management Module of Educmart is completely managed on the base of the fee scheme (Fee Taking Policy) prepared by authenticate user/admin. So clerical staff need not to remember each and every head and amount for the student. eMLi will identify student and same fees will be reflected on the screen. The system will identify the student, his current status, his fees history and on the basis of the Fee History records it will calculate the payable amount automatically. Hence the decision making at clerical end is eliminated. Organisation need not to worry about old records too. Any kind of old record which is inserted in the system can be generated through reports at any time in future. Institution can get the fees amount ONLINE via Payment Gateway. Through the available reports Administration can get a bigger picture of the organization and judge the income. In this way, the decision making for the reforms will be more faster.

Different fee reports can also be generated from the system as and when required. These reports are:

• Student Daily Fee Collection.
• Head Wise Fee Report.
• Pending Fee Report
• Duplicate Fee Receipts generated.
• Total Fees Collected Report.
• Head wise Summary Report.
• Fee register .
• Other customized report as per your need can easily be implemented .

Examination Management

Educmart provides you an easy to use interface to manage your part of examination in your institution. In this scenario, Institution needs to summarize attendance of each student (with eligibility criteria) and internal assessment, submitting the examination form to the concern University, making a list of student appearing in an exam, taking attendance of the students during examination etc... These activities are integrated in the interface of the institute in Educmart . In addition to all above year/semester ending activities, you will be able to perform following activities throughout the year.

• Class Test.
• Group/Subject Test.
• Internal Assessment via Preliminary/Terminal Exams
• Assessment of Activities and Interpersonal Skills.
• Combined/Aggregate Result.
• Weightage based Assessment .
• Final Assessment for Progress Card .
• Notifying Parents about Result (SMS, eMail & Letter).

Examination Management for University | Autonomous Institute

Educmart is useful to all those institutions which process and declare their final results. Exam Management module of Educmart is developed to provide you an easy interface with maximum security. Educmart will enable you to process the complete process of Examination, right from declaring exam dates to the declaration of the result. You can secure access to the Examination Section of the Educmart by proving double authentication to each user. Certain activities can be accessed through double password; one of the user itself and another of the Controller of the Examination (Administrator of Exam). As we are the core developer of Educmart , Examination Management Module can also be customized as per the specific requirement of the institution. For an instance here is a list of processes covered under Examination Management Module.

• Publish Exam Notification
• Exam Scheduling.
• Committee Formation
• Question Paper Submission.
• Collect Exam Forms Online.
• Form and Fee Collection.
• Center Creation & Allocation .
• Block Arrangement.
• Collect Exam Forms Online.
• Seat No. Stickers.
• Secure Assessment Number .
• Seat No Generation.
• Hall Ticket.